HIPAA Policy

This HIPAA Policy describes Our policies and procedures on the collection, use and disclosure of Your information as it relates to Protected Health Information (PHI)

Use and Disclosure of Protected Health Information (PHI)

1.1. Tennessee Behavioral Health may use and disclose PHI about an individual for the purposes of treatment, payment, and healthcare operations without obtaining the individual’s authorization.
1.2. In the event that a client falls ill and requires hospitalization, Tennessee Behavioral Health may disclose relevant PHI to healthcare providers involved in the client’s care to ensure appropriate treatment.
1.3. If someone poses a potential threat to themselves or others, Tennessee Behavioral Health may disclose necessary PHI to the appropriate authorities or individuals who can mitigate the threat, in accordance with applicable laws and regulations.

Individual’s Rights and Exercising Those Rights

2.1. Individuals have the right to inspect and obtain a copy of their own PHI maintained by Tennessee Behavioral Health, with certain limited exceptions.
2.2. Individuals have the right to request corrections or amendments to their PHI if they believe it to be inaccurate or incomplete, provided that the request meets specific criteria outlined by applicable regulations.
2.3. Individuals have the right to request restrictions on the use or disclosure of their PHI for treatment, payment, or healthcare operations, and Tennessee Behavioral Health will consider such requests, except where prohibited by law.
2.4. Individuals have the right to request confidential communications of their PHI, such as through a specific email address or mailing address, and Tennessee Behavioral Health will accommodate reasonable requests.
2.5. Individuals have the right to obtain an accounting of certain disclosures of their PHI made by Tennessee Behavioral Health, except for disclosures related to treatment, payment, healthcare operations, or other exceptions as defined by applicable regulations.
2.6. Individuals have the right to receive a notice of privacy practices that explains their rights and how Tennessee Behavioral Health uses and discloses PHI.

Legal Duties of the Covered Entity

3.1. Tennessee Behavioral Health is committed to maintaining the privacy and security of PHI in compliance with the Health Insurance Portability and Accountability Act (HIPAA) and other applicable laws and regulations.
3.2. Tennessee Behavioral Health will use appropriate administrative, technical, and physical safeguards to protect the confidentiality, integrity, and availability of PHI.
3.3. Tennessee Behavioral Health will mitigate any breaches of unsecured PHI in accordance with the requirements of the HIPAA Breach Notification Rule.
3.4. Tennessee Behavioral Health will maintain and provide individuals with access to a Notice of Privacy Practices that describes their rights, your legal duties, and Cali Recovery Inc.’s privacy practices.

Contact Information for Privacy Policies

4.1. Individuals can contact the Privacy Officer at Tennessee Behavioral Health. for further information about privacy policies, concerns, or to exercise their rights regarding PHI.

Privacy Officer:
Name: Albert Martinez BS, CADC III
Position: Executive Director 
Email: albert@tennesseebehavioral.com
Phone: 615.338.8767
Address: 3343 Perimeter Hill Dr., Suite 214 Nashville, TN 37211

This notice describes how medical information about you may be used and disclosed and how you can get access to this information.  Please review it carefully.

Our Responsibilities

We are required by law to maintain the privacy and security of your protected health information.
We will let you know promptly if a breach occurs that may have compromised the privacy or security of your information.
We must follow the duties and privacy practices described in this notice and give you a copy of it.
We will not use or share your information other than as described here unless you tell us we can in writing. If you tell us we can, you may change your mind at any time. Let us know in writing if you change your mind.
No mobile information will be shared with third parties /affiliates for marketing/promotional purposes.

For more information see:  www.hhs.gov/ocr/privacy/hipaa/understanding/consumers/noticepp.html

Changes to the Terms of This Notice

We may change the terms of this notice at any time. If we make any material changes, we will notify you by email or by posting a notice on our website. The changes will apply to all information we have about you, including information we collected before the changes were made.

Effective Date: Sept 01, 2023

Our Uses and Disclosures

How do we typically use or share your health information? We typically use or share your health information in the following ways.

To Help Treat You

We can use your health information and share it with other professionals who are treating you.

Example: A doctor treating you and asks another doctor about your overall health.

Run our organization

We can use and share your health information to practice, improve care, and contact you if necessary.

Example: We use health information to manage your treatment and services.

Bill for your services

We can use and share your health information to bill and get payment from health plans or other entities.

Example: We give information about you to your health insurance plan so it will pay for your services.

How else can we use or share your health information? We are allowed or required to share your information in other ways – usually in ways that contribute to the public good, such as public health and research. We have to meet many conditions in the law before we can share your information for these purposes. For more information see: www.hhs.gov/ocr/privacy/hipaa/understanding/consumers/index.html

Help with public health and safety issues

We can share health information about you for certain situations such as:

Preventing disease
Helping with product recalls
Reporting adverse reactions to medications
Reporting suspected abuse, neglect, or domestic violence
Preventing or reducing a serious threat to anyone’s health or safety

Do research

We can use or share your information for health research.

Comply with the law

We may disclose your health information if required to do so by law, such as to comply with a court order or a subpoena. We may also disclose your health information to government agencies, such as the Department of Health and Human Services (HHS), if they are investigating us for compliance with federal privacy laws.

Address workers’ compensation, law enforcement, and other government requests

We can use or share health information about you:

For workers’ compensation claims
For law enforcement purposes or with a law enforcement official
With health oversight agencies for activities authorized by law
For special government functions such as military, national security, and presidential protective services

Respond to lawsuits and legal actions

We may disclose your health information in response to a legal request, such as a court order, administrative order, or subpoena. We may also disclose your health information to law enforcement officials if they are investigating a crime.

Confidentiality of Alcohol and Drug Abuse Patient Records

The confidentiality of alcohol and drug abuse patient records is protected by federal law and regulations. The program may not disclose any information identifying a patient as an alcohol or drug abuser to a person outside the program, except in the following circumstances:

The patient consents in writing.
The disclosure is required by law, such as a court order or a subpoena.
The disclosure is made to medical personnel in a medical emergency.
The disclosure is made to qualified personnel for research, audit, or program evaluation.

For more information see 42 U.S.C. 290dd-2

Your Choices

You have certain rights to control how your health information is shared. For example, you can tell us whether you want us to share your health information for marketing purposes. You can also tell us to restrict our use and disclosure of your health information to certain purposes.

If you have a clear preference for how we share your health information in any of the following situations, please let us know:

When we share your health information with other healthcare providers for treatment, payment, or health care operations.
When we share your health information with your health insurance plan for payment purposes.
When we share your health information for research purposes.
When we share your health information for public health purposes.
When we share your health information to prevent or lessen a serious threat to your health or the health of others.
When we share your health information for legal or administrative purposes.

We will follow your instructions about how we share your health information, unless we are required by law to do otherwise.

How you can receive your information

Get an electronic or paper copy of your medical record

You can ask to see or get an electronic or paper copy of your medical record and other health information we have about you. Ask us how to do this.
We will provide a copy or a summary of your health information, usually within 30 days of your request. We may charge a reasonable, cost-based fee.

Ask us to correct your medical record

You can ask us to correct health information about you that you think is incorrect or incomplete. Ask us how to do this.
We may say “no” to your request, but we’ll tell you why in writing within 60 days.

Request confidential communications

You can ask us to contact you in a specific way (for example, home or office phone) or to send mail to a different address.
We will say “yes” to all reasonable requests.

Ask us to limit what we use or share

You can ask us not to use or share certain health information for treatment, payment, or our operations.
We are not required to agree to your request, and we may say “no” if it would affect your care.
If you pay for a service or health care item out-of-pocket in full, you can ask us not to share that information for the purpose of payment or our operations with your health insurer.
We will say “yes” unless a law requires us to share that information.

Get a list of those with whom we’ve shared information

You can ask for a list (accounting) of the times we’ve shared your health information for six years prior to the date you ask, who we shared it with, and why.
We will include all the disclosures except for those about treatment, payment, and health care operations, and certain other disclosures (such as any you asked us to make). We’ll provide one accounting a year for free but will charge a reasonable, cost-based fee if you ask for another one within 12 months.

Get a copy of this privacy notice

You can ask for a paper copy of this notice at any time, even if you have agreed to receive the notice electronically. We will provide you with a paper copy promptly.

Choose someone to act for you

If you have given someone medical power of attorney or if someone is your legal guardian, that person can exercise your rights and make choices about your health information.
We will make sure the person has this authority and can act for you before we take any action.

File a complaint if you feel your rights are violated

You can complain if you feel we have violated your rights by contacting us using the information on the bottom of this page.
You can file a complaint with the U.S. Department of Health and Human
Services Office for Civil Rights by sending a letter to 200 Independence Avenue, S.W., Washington, D.C. 20201, calling 1-877-696-6775, or visiting www.hhs.gov/ocr/privacy/hipaa/complaints/
We will not retaliate against you for filing a complaint.

Medical Disclaimer

The information on this website is for informational purposes only and is not intended to be a substitute for professional medical advice, diagnosis, or treatment. Always seek the advice of your physician or other qualified health provider with any questions you may have about a medical condition. Never disregard professional medical advice or delay in seeking it because of something you have read on this website.

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